Planning templates

Gliding Club Workflow Templates

Three printable worksheets for finding record owners, handover gaps and the right scope for a controlled GlideHQ pilot.

Worksheets

Use with your committee

Club planning worksheets

Write down the process your club uses now. Do not redesign it while filling the gaps.

Worksheet 01

Use one sheet for each important club record. Name the person responsible before naming the software.

Record or taskWhat is being recorded?

OwnerWho can confirm it?

Current sourceWhere is it held now?

Downstream useWhich records depend on it?

Worksheet 02

Follow one flight. Mark where people copy, reinterpret or lose the same fact.

PrepareAirfield, aircraft, crew and rules

OperateQueue, launch and landing

ConfirmEvidence review and authority

ConsequencesUsage, training, charges and reports

Worksheet 03

Define a controlled test. Use synthetic records until the club and GlideHQ approve any real-data step.

Club ownerWho owns the pilot decision?

Test groupWho checks each workflow?

First scopeWhich one workflow comes first?

Stop ruleWhat pauses the test?

Pilot programme

Bring the completed worksheets to a controlled pilot conversation.

Join the pilot